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Document Managing Solutions is a powerful software solution which transforms a static storage environment into an environment where users can efficiently share and manage their documents, providing instant access for each document.
Document Managing Solutions extremely enhances the backup and recovery processes.
This software also helps organizations build a cost-effective, online archive with the highest levels of efficiency and data protection.
1- File Type Support
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1- Adobe PDF Documents.
2- All kinds of paper documents (including faxes, invoices, receipts, etc.). These documents can be archived using the built-in scanning capability of the software.
3- All Office Documents including Microsoft Word, Excel, Power Point, Visio, etc.
4- Other types of documents can simply be added to the types mentioned above
2- Revision Control
Revision control is the practice that tracks and provides control over changes made to documents. Such process based on tracking revisions gives users the ability to return to any earlier state of the document. Revision control is one of the most efficient characteristics included in Document Managing Solutions
3- Document Dispatching
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Through the use of a proper mail server
(such as Microsoft Exchange Server) or through
the use of the dispatching tool included
in the software itself, Document
Managing Solutions allows documents
to be dispatched to users .
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4- File Locking
In many projects, multiple users may
work on a document at the same time. If two users
try to change the same file at the same time without
some method of managing access, the users may end up overwriting each other’s work.
Document Managing Solutions allows managing documents access to prevent accidental modifications.
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5- Security
Users are managed in groups. The administrator gives each group access to certain documents and denies access from others. The administrator can also give each user built-in rights (save, delete, modify, etc)
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6- Personnel Mail Archive
Each user can archive his personal mail.
A certain limit specified by the administrator should
not be exceeded.
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7- Extensive Search Possibilities
All users, according to their pre-defined permissions, can access simply and rapidly all documents through the use of simple and effective search options
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8- Backup & Recovery Tools
The administrator can simply (within one click of a button) backup and restore all the data in order to minimize the risk of loss of information.
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9- Monitoring Tools
The size of the database can be monitored to see
if unnecessary used space can be eliminated.
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10- Optical Character Recognition
Document Managing Solutions contains a built-in Optical Character Recognition module (OCR) which extracts text and layout information from scanned images (Only English and French are supported).
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